The Delta Kappa Gamma Society International
Xi State- Tennessee
Beta Sigma Chapter- Hardeman and Fayette Counties
Beta Sigma Chapter Rules
Xi State, The Delta Kappa Gamma Society International
.
The Delta Kappa Gamma Society International
I. Name
The name of this organization shall be Beta Sigma Chapter designated by the Greek letters for B and S.
II. Purpose
The purpose of this chapter shall be to promote the seven purposes of The Delta Kappa Gamma Society International as found in Article II of the Society’s Constitution.
III. Membership
The membership of Beta Sigma shall be by invitation only or transfer.
Classification of Membership:
Active members shall be women who are employed in educational work at the time of their election and have had three or more years of teaching experience as professional educators. They shall participate in the activities of the Society.
Reserve membership shall be granted only to those who are unable to participate fully in the activities of the chapter because of physical disability and/or geographic location. Re- serve status shall be granted by a majority vote of the chapter. A reserve member, so requesting, may be restored to active membership by a majority vote of the chapter.
Honorary members shall be women not eligible for active membership who have rendered notable service to education or to women and are elected to honorary membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office. They shall be considered for honorary membership when recommended by the Beta Sigma membership committee.
Termination of membership:
Membership in the chapter is terminated on November 1 for nonpayment of dues and fees.
Membership is also terminated by resignation or death.
Reinstatement: Any former member of the Society may be restored to membership by a majority vote of the chapter receiving the request.
Transfer: A member in good standing may be transferred from one chapter to another upon application to the International Headquarters (Form TR-A). The chapter must accept all eligible transfers.
Orientation and re-orientation of new and active members shall take place on a regular basis.
IV. Finances
Annual dues and fees
Annual dues shall be required of all active and reserve members.
1. Fees are as follows:
Active members
International dues $40.00
State dues $14.00
Scholarship fees $ 2.00
Local dues and fees including $1.00 World Fellowship $24.00
TOTAL dues and fees $80.00
Reserve members
International dues $20.00
State dues $ 7.00
Scholarship fees $ 1.00
Local dues and fees $ 2.00
TOTAL dues and fees $30.00
Initiation fee $10.00
Honorary member fee $35.00
All dues and fees are payable by November 1 of each year.
Any contributions to programs or projects such as: Books from Birth, Golden Gift, World Fellowship, etc., shall be given to the chapter treasurer, and she shall issue a check to the designated program.
Financial Controls:
The Finance Committee shall submit a proposed budget for adoption by the Chapter’s Executive Board.
All checks shall be signed by the treasurer.
A person shall be selected by the Finance Committee to audit the chapter’s account once a year. The report of the annual audit shall be submitted to the Executive Board.
The fiscal year runs July 1 to June 30.
V. Officers and related personnel
Chapter officers and their duties:
The president shall:
Perform the duties specified in the state bylaws and International Constitution. Attend the state convention. Her expenses for the convention to be paid, in part, by the chapter.
The first vice-president shall:
Preside in the absence of the president. Serve as chairman of the program committee.
The second vice-president shall:
Preside in the absence of both the president and the first vice-president.
The recording secretary shall:
Keep the minutes of each regular and called meeting of the chapter and of the Executive Board and present them to the chapter for approval.
The corresponding secretary shall:
Perform such duties as shall be assigned by the president including sending and receiving chapter correspondence.
Receive notice from members who wish to send correspondence regarding absences and other matters.
The treasurer shall:
Collect dues and fees, make regular reports to the state treasurer, provide a financial report to the chapter at each meeting, and offer her books for audit at the end of each year. She shall serve as an ex-officio member of the Finance Committee.
Shall be appointed by the president.
Related personnel:
The parliamentarian:
Shall advise the president on matters of procedure when called upon to do so. Shall be appointed by the president.
The webmaster:
Shall create and maintain the website of the Chapter.
Term of office:
Officers, elected by the chapter in even-numbered years, shall have a term of two (2) years, unless otherwise specified, or until a successor has been named.
All officers shall take office July 1 following their election.
Vacancies:
When a vacancy occurs in the office of president, the first vice-president shall become president.
When a vacancy occurs in other elective or appointive positions, the president shall name a successor.
Nominations and Elections:
The nominations committee shall name one nominee for each of the following offices: president, first vice-president, second vice-president, recording secretary, corresponding secretary, and shall name three members of the nominations committee, one of whom shall be designated as chairman.
VI. Executive Board
Shall include the elected officers of the chapter, the treasurer, and the immediate past president. The parliamentarian and historian shall be ex-officio members without votes.
Shall select the treasurer, editor, and webmaster. Shall be chaired by the president.
The presence of a majority of the voting members of the Board constitutes a quorum at meetings.
VII. Committees
Standing committees shall be comprised of three to five members and shall execute du- ties as follows:
Society business
1. Finance
a. Shall have the president and treasurer as ex-officio members.
b. Shall submit a proposed budget to the Executive Board each year for approval.
2. Membership
a. Shall receive nominations for membership presented on Membership Application Form 11 from any member of the chapter.
b. Shall present qualified applicants to the members of the chapter for a vote. A 4/5 affirmative vote of the members present shall be required for election to membership.
(Voting may be done at the same meeting in which the names are presented; however, it is preferred voting take place at the meeting following the presentation of the nominee(s)
c. Shall conduct the initiation ceremony in accordance with the International ritual; shall see that red roses are available for the ceremony.
d. Shall maintain a personal data file on each member.
e. Shall conduct a memorial service at a designated meeting following the death of a member.
3. Nominations
a. Shall be elected at the time of chapter officers’ election.
b. Shall prepare a slate of officers to serve for the coming biennium to be announced at the February chapter meeting and/or published in the chapter newsletter.
c. Shall present in even-numbered years at the March meeting of the chapter this slate of officers, with the election at the same meeting and installation at the following meeting.
4. Historian
a. Shall update and maintain the history of Beta Sigma annually.
b. Shall place updated history in the archives.
B. Program of Work
1. Program
a. Shall be chaired by the first vice-president. Other members of the committee shall be the chairman of the committees of Personal Growth and Services, Professional Affairs, and Research, and a music representative.
b. Shall arrange for programs throughout the year, following the International Pro- gram theme with appropriate music arranged by the music representative.
c. Shall deliver to the second vice-president a detailed description of each program, including the names of participants, for inclusion in the chapter yearbook.
2. Personal Growth and Services
a. Shall recommend programs and projects to aid in the personal growth of members.
b. Shall develop leadership among members and encourage participation in study groups concerned with economic, social, political, and educational issues.
c. Shall provide opportunities for developing better human relationship within the community.
d. Shall offer suggestions for participation in community-wide services and ventures.
3. Professional Affairs
a. Shall choose a high school graduate or undergraduate college student to be the recipient of the Beta Sigma Recruitment Grant. The recipient shall alternately be chosen from Fayette and Hardeman counties.
b. Shall work with state legislative and professional affairs committees in carrying out the state program.
4. Research
a. Shall carry out research projects undertaken by the state as they relate to Beta Sigma chapter.
b. Shall perform such other research as the chapter shall decide is needed.
5. Legislation
a. Shall provide the membership with information concerning the status of educational bills before the state legislature.
b. Shall encourage members to write or speak to their legislators in regard to desirable legislation.
c. Shall promote attendance at the State Legislative Symposium and Legislative breakfast (or luncheon).
d. Shall seek positive response from local county commissioners in regard to support of public education.
e. Shall support the activities of the State Legislation Committee.
C. Educational Services
1. Communications
a. Shall publish the Beta Sigma Educator.
b. Shall send pertinent information to the editor of Xi State News and/or the state Communication Chairman.
2. High School Essay
Shall work with the Professional Affairs Committee to fulfill the requirements of the essay contest.
3. Literacy
a. Shall determine the literacy needs of the communities.
b. Shall make suggestions to meet the needs of the communities.
c. Shall plan for implementation involving members.
4. Scholarships
Shall encourage members to apply for state and international scholarships and make available to the members the forms on which such applications must be made.
5. World Fellowships
Shall present the work of the International World Fellowships Committee to the chapter at least once a year and encourage members to support the work of this committee.
6. Courtesy
a. Shall send flowers or a contribution upon the death of a member or one of a member’s family. (See item XB for details.)
b. Shall send a card to a member who is hospitalized.
7. Special Projects
Shall consider suggestions for special projects to be undertaken by the chapter and encourage the participation of all members in the projects undertaken.
VIII. Parliamentary Authority
Robert’s Rules of Order Newly Revised shall govern the proceedings of Beta Sigma Rules.
IX. Amendments to Chapter Rules
Rules may be amended or rescinded at any time the chapter deems necessary with a two-thirds (2/3) vote.
X. Chapter Customs, Traditions and Current Rules and Procedures
A. The Recruitment Grant shall be given annually to a graduating high school senior or undergraduate college student majoring in education. The stipend shall be $500.00, and the recipient shall alternately be chosen from Fayette and Hardeman counties to begin in 1984.
B. Courtesies at the time of bereavement
1. Upon the death of a member, the chapter shall send a floral arrangement ($35-$50) or a contribution of $35 - $50 to a charity or foundation or to the Beta Sigma Memorial Fund, the decision to be made by the Courtesy Committee.
2. When a death occurs in the family of a member, the chapter shall send a single red rose or a contribution of $10 to a charity or foundation or the Beta Sigma Memorial Fund, the decision to be made by the Courtesy Committee. Family members include husband, child, parent, brother, sister, or any other relative who is a resident of the member’s household.
C. Gifts to speakers
1. When the state president or her representative visits the chapter, a gift shall be presented to her form the chapter. (Her travel and lodging are paid by the state if this is an official visit of the president.)
2. When guest speakers other than the president shall be invited to speak, the chapter shall pay their travel expenses, or in lieu of travel expenses, provide a token gift.
D. Quorum
A quorum shall be the members attending the meeting.
E. Review of Rules
The Executive Board shall review the “Rules of Beta Sigma Chapter” annually. If modifications or additions are proposed, such proposals shall be presented to the membership by the parliamentarian at the next regular meeting, and upon a two-thirds vote of those present, shall become part of these rules.
Xi State, The Delta Kappa Gamma Society International
.
The Delta Kappa Gamma Society International
I. Name
The name of this organization shall be Beta Sigma Chapter designated by the Greek letters for B and S.
II. Purpose
The purpose of this chapter shall be to promote the seven purposes of The Delta Kappa Gamma Society International as found in Article II of the Society’s Constitution.
III. Membership
The membership of Beta Sigma shall be by invitation only or transfer.
Classification of Membership:
Active members shall be women who are employed in educational work at the time of their election and have had three or more years of teaching experience as professional educators. They shall participate in the activities of the Society.
Reserve membership shall be granted only to those who are unable to participate fully in the activities of the chapter because of physical disability and/or geographic location. Re- serve status shall be granted by a majority vote of the chapter. A reserve member, so requesting, may be restored to active membership by a majority vote of the chapter.
Honorary members shall be women not eligible for active membership who have rendered notable service to education or to women and are elected to honorary membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office. They shall be considered for honorary membership when recommended by the Beta Sigma membership committee.
Termination of membership:
Membership in the chapter is terminated on November 1 for nonpayment of dues and fees.
Membership is also terminated by resignation or death.
Reinstatement: Any former member of the Society may be restored to membership by a majority vote of the chapter receiving the request.
Transfer: A member in good standing may be transferred from one chapter to another upon application to the International Headquarters (Form TR-A). The chapter must accept all eligible transfers.
Orientation and re-orientation of new and active members shall take place on a regular basis.
IV. Finances
Annual dues and fees
Annual dues shall be required of all active and reserve members.
1. Fees are as follows:
Active members
International dues $40.00
State dues $14.00
Scholarship fees $ 2.00
Local dues and fees including $1.00 World Fellowship $24.00
TOTAL dues and fees $80.00
Reserve members
International dues $20.00
State dues $ 7.00
Scholarship fees $ 1.00
Local dues and fees $ 2.00
TOTAL dues and fees $30.00
Initiation fee $10.00
Honorary member fee $35.00
All dues and fees are payable by November 1 of each year.
Any contributions to programs or projects such as: Books from Birth, Golden Gift, World Fellowship, etc., shall be given to the chapter treasurer, and she shall issue a check to the designated program.
Financial Controls:
The Finance Committee shall submit a proposed budget for adoption by the Chapter’s Executive Board.
All checks shall be signed by the treasurer.
A person shall be selected by the Finance Committee to audit the chapter’s account once a year. The report of the annual audit shall be submitted to the Executive Board.
The fiscal year runs July 1 to June 30.
V. Officers and related personnel
Chapter officers and their duties:
The president shall:
Perform the duties specified in the state bylaws and International Constitution. Attend the state convention. Her expenses for the convention to be paid, in part, by the chapter.
The first vice-president shall:
Preside in the absence of the president. Serve as chairman of the program committee.
The second vice-president shall:
Preside in the absence of both the president and the first vice-president.
The recording secretary shall:
Keep the minutes of each regular and called meeting of the chapter and of the Executive Board and present them to the chapter for approval.
The corresponding secretary shall:
Perform such duties as shall be assigned by the president including sending and receiving chapter correspondence.
Receive notice from members who wish to send correspondence regarding absences and other matters.
The treasurer shall:
Collect dues and fees, make regular reports to the state treasurer, provide a financial report to the chapter at each meeting, and offer her books for audit at the end of each year. She shall serve as an ex-officio member of the Finance Committee.
Shall be appointed by the president.
Related personnel:
The parliamentarian:
Shall advise the president on matters of procedure when called upon to do so. Shall be appointed by the president.
The webmaster:
Shall create and maintain the website of the Chapter.
Term of office:
Officers, elected by the chapter in even-numbered years, shall have a term of two (2) years, unless otherwise specified, or until a successor has been named.
All officers shall take office July 1 following their election.
Vacancies:
When a vacancy occurs in the office of president, the first vice-president shall become president.
When a vacancy occurs in other elective or appointive positions, the president shall name a successor.
Nominations and Elections:
The nominations committee shall name one nominee for each of the following offices: president, first vice-president, second vice-president, recording secretary, corresponding secretary, and shall name three members of the nominations committee, one of whom shall be designated as chairman.
VI. Executive Board
Shall include the elected officers of the chapter, the treasurer, and the immediate past president. The parliamentarian and historian shall be ex-officio members without votes.
Shall select the treasurer, editor, and webmaster. Shall be chaired by the president.
The presence of a majority of the voting members of the Board constitutes a quorum at meetings.
VII. Committees
Standing committees shall be comprised of three to five members and shall execute du- ties as follows:
Society business
1. Finance
a. Shall have the president and treasurer as ex-officio members.
b. Shall submit a proposed budget to the Executive Board each year for approval.
2. Membership
a. Shall receive nominations for membership presented on Membership Application Form 11 from any member of the chapter.
b. Shall present qualified applicants to the members of the chapter for a vote. A 4/5 affirmative vote of the members present shall be required for election to membership.
(Voting may be done at the same meeting in which the names are presented; however, it is preferred voting take place at the meeting following the presentation of the nominee(s)
c. Shall conduct the initiation ceremony in accordance with the International ritual; shall see that red roses are available for the ceremony.
d. Shall maintain a personal data file on each member.
e. Shall conduct a memorial service at a designated meeting following the death of a member.
3. Nominations
a. Shall be elected at the time of chapter officers’ election.
b. Shall prepare a slate of officers to serve for the coming biennium to be announced at the February chapter meeting and/or published in the chapter newsletter.
c. Shall present in even-numbered years at the March meeting of the chapter this slate of officers, with the election at the same meeting and installation at the following meeting.
4. Historian
a. Shall update and maintain the history of Beta Sigma annually.
b. Shall place updated history in the archives.
B. Program of Work
1. Program
a. Shall be chaired by the first vice-president. Other members of the committee shall be the chairman of the committees of Personal Growth and Services, Professional Affairs, and Research, and a music representative.
b. Shall arrange for programs throughout the year, following the International Pro- gram theme with appropriate music arranged by the music representative.
c. Shall deliver to the second vice-president a detailed description of each program, including the names of participants, for inclusion in the chapter yearbook.
2. Personal Growth and Services
a. Shall recommend programs and projects to aid in the personal growth of members.
b. Shall develop leadership among members and encourage participation in study groups concerned with economic, social, political, and educational issues.
c. Shall provide opportunities for developing better human relationship within the community.
d. Shall offer suggestions for participation in community-wide services and ventures.
3. Professional Affairs
a. Shall choose a high school graduate or undergraduate college student to be the recipient of the Beta Sigma Recruitment Grant. The recipient shall alternately be chosen from Fayette and Hardeman counties.
b. Shall work with state legislative and professional affairs committees in carrying out the state program.
4. Research
a. Shall carry out research projects undertaken by the state as they relate to Beta Sigma chapter.
b. Shall perform such other research as the chapter shall decide is needed.
5. Legislation
a. Shall provide the membership with information concerning the status of educational bills before the state legislature.
b. Shall encourage members to write or speak to their legislators in regard to desirable legislation.
c. Shall promote attendance at the State Legislative Symposium and Legislative breakfast (or luncheon).
d. Shall seek positive response from local county commissioners in regard to support of public education.
e. Shall support the activities of the State Legislation Committee.
C. Educational Services
1. Communications
a. Shall publish the Beta Sigma Educator.
b. Shall send pertinent information to the editor of Xi State News and/or the state Communication Chairman.
2. High School Essay
Shall work with the Professional Affairs Committee to fulfill the requirements of the essay contest.
3. Literacy
a. Shall determine the literacy needs of the communities.
b. Shall make suggestions to meet the needs of the communities.
c. Shall plan for implementation involving members.
4. Scholarships
Shall encourage members to apply for state and international scholarships and make available to the members the forms on which such applications must be made.
5. World Fellowships
Shall present the work of the International World Fellowships Committee to the chapter at least once a year and encourage members to support the work of this committee.
6. Courtesy
a. Shall send flowers or a contribution upon the death of a member or one of a member’s family. (See item XB for details.)
b. Shall send a card to a member who is hospitalized.
7. Special Projects
Shall consider suggestions for special projects to be undertaken by the chapter and encourage the participation of all members in the projects undertaken.
VIII. Parliamentary Authority
Robert’s Rules of Order Newly Revised shall govern the proceedings of Beta Sigma Rules.
IX. Amendments to Chapter Rules
Rules may be amended or rescinded at any time the chapter deems necessary with a two-thirds (2/3) vote.
X. Chapter Customs, Traditions and Current Rules and Procedures
A. The Recruitment Grant shall be given annually to a graduating high school senior or undergraduate college student majoring in education. The stipend shall be $500.00, and the recipient shall alternately be chosen from Fayette and Hardeman counties to begin in 1984.
B. Courtesies at the time of bereavement
1. Upon the death of a member, the chapter shall send a floral arrangement ($35-$50) or a contribution of $35 - $50 to a charity or foundation or to the Beta Sigma Memorial Fund, the decision to be made by the Courtesy Committee.
2. When a death occurs in the family of a member, the chapter shall send a single red rose or a contribution of $10 to a charity or foundation or the Beta Sigma Memorial Fund, the decision to be made by the Courtesy Committee. Family members include husband, child, parent, brother, sister, or any other relative who is a resident of the member’s household.
C. Gifts to speakers
1. When the state president or her representative visits the chapter, a gift shall be presented to her form the chapter. (Her travel and lodging are paid by the state if this is an official visit of the president.)
2. When guest speakers other than the president shall be invited to speak, the chapter shall pay their travel expenses, or in lieu of travel expenses, provide a token gift.
D. Quorum
A quorum shall be the members attending the meeting.
E. Review of Rules
The Executive Board shall review the “Rules of Beta Sigma Chapter” annually. If modifications or additions are proposed, such proposals shall be presented to the membership by the parliamentarian at the next regular meeting, and upon a two-thirds vote of those present, shall become part of these rules.
Last updated 10/2018
